Oleena® Privacy Policy

Voluntis Inc. and its affiliates (“Voluntis,” “our” “we” or “us”) processes Personnal Information in a variety of ways to provide with Services and operating our business. Voluntis is the data controller of these processing.

What does our Privacy Policy Include?

This Policy describes how Voluntis collects, uses and shares information about you. Please read this Policy carefully to understand what we do. If you do not understand any aspects of our Privacy Policy, please feel free to contact us as described at the end of this Policy. This Privacy Policy applies to information we collect through the Oleena.com and other means such as business meetings or conferences. Oleena.com also contains links to third party sites that are not owned or controlled by Voluntis. We are not responsible for the privacy practices of such other sites. Voluntis does not share Personal Information (defined below) with those sites. We encourage you to be aware when you leave Oleena.com and to read the privacy statements of each and every website that collects personal information.

What Information Do We Collect?

We collect two types of information: (1) information we receive from you, and (2) information we receive from others. Information we receive from you includes information you share with us, such as when you complete the contact form and enter information such as your name or email address. It also includes information you provide us through technology, such as a cookie placed on your computer when you visit our websites.

What Is the Legal Basis For Our Use of Your Information?

We may use your information because of one or several of the following reasons:

  1. You have given us your consent for one or more specific purposes;
  2. It is necessary to perform a Contract or Agreement to which you party, or in order to take steps at your request prior to entering into a contract;
  3. It is necessary for compliance with a legal obligation;
  4. It is necessary for the purposes of the legitimate interests pursued by the controller or by a third party.

How Do We Use And Share Your Personal Information?

We will not sell or rent your Personal Information. We may share your Personal Information in limited and legitimate circumstances, such as to conduct our business, when legally required, or with your consent.
Unless stated otherwise in Services specific Agreements, Contracts or Consent Forms, we may also disclose Personal Information that we collect or you provide (subject to applicable legal restrictions) as follows:

  • To contractors, service providers and other third parties we use to support our business and who are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them;
  • To a buyer or other successor in the event of a merger, dissolution, or other sale or transfer of some or all of Voluntis’ assets;
  • To our subsidiaries and affiliates;
  • As directed by you;
  • As otherwise authorized by law; and
  • For any other purpose disclosed by us when you provide the information.

Other Uses With Your Consent. In addition to the sharing described elsewhere in this Policy, we will share Personal Information with companies, organizations, or individuals outside of Voluntis only when we have your consent to do so.

How Do You Access and Update Your Personal Information?

You can request us to erase or rectify your personal information or to limit the ways we may use these information. You can ask for the portability of the data you provided to us. You can send your requests to privacy@voluntis.com.

We may, however, retain a copy of the information in order to comply with legal obligation. In such cases, we inform you of this copy.

How Is Your Information Protected?

We use industry standard physical, technical and administrative security measures and safeguards to protect the confidentiality and security of your personal information. However, even with these safeguards, we cannot guarantee, ensure, or warrant the security of any information you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. Please note that e-mails and other communications you send to us are not encrypted, and we strongly advise you not to communicate any confidential information through these means. You should report any security violations to us by sending an email to privacy@voluntis.com.

Where Will Your Information Be Maintained?

Unless stated otherwise in Services specific Agreements, Contracts or Consent Forms, your information may be stored on secured servers in the European Union or in the United States. Data transferred from outside the United States may only be stored in Privacy Shield certified facilities.

We retain your personal information for a limited period of time as long as we need it to fulfill the purpose for which we initially collected it, unless otherwise required by law we will retain information as necessary to comply with our legal obligations, resolve disputes and enforce our Agreements, Contracts or Consent forms. Your information are then erased or anonymized.

How Will You Know if This Policy Changes?

We may change this Privacy Policy from time to time in the future. We will post any revised version of the Privacy Policy on this page and at other places we deem appropriate. Continued use of our Service will indicate your acknowledgement of such changes and agreement to be bound by the terms and conditions of such changes.

If we make material changes that would impact your use of the Services, we will endeavor to notify you of the changes, such as by posting a notice directly on the Services, by sending an email notification (if you have provided your email address to us), or by any other reasonable method.

How Can I Contact You if I Have Questions?

If you have any questions, concerns, complaints or suggestions regarding our Privacy Policy or otherwise need to contact us, please email our Data Protection Officer at privacy@voluntis.com.

In the event of a dispute, you may lodge a complaint with a supervisory authority.